Procurement and Logistics Assistant (Health Assessment Program) Vacancy-Job Ref: JKZAIOM/0705/202477

Procurement and Logistics Assistant (Health Assessment Program) Vacancy-Job Ref: JKZAIOM/0705/202477
Pretoria (South Africa)

JOB DESCRIPTION

Under the overall supervision of the Chief of Mission (CoM), under the technical supervision of the
Senior Procurement and Logistics Assistant and under the administrative supervision of the Senior
Administrative Assistant (MHAC), the successful candidate will be responsible and accountable for
carrying out procurement and logistics activities related to health assessment program in South Africa.

Responsibilities and Accountabilities
1. Provide briefing and technical guidance to all staff in the office on procurement related
instructions and procedures.
2. Implement procurement activities including obtaining quotations, preparing evaluations and
recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service
Agreements (SA) and delivery of goods/services in accordance with IOM procurement
guidelines.
3. Conduct market surveys to identify potential new suppliers/service providers; participate in
their evaluation regarding quality, prices and services in line with the organization’s best
interests.
4. Verify information regarding vendor’s performance as regards to quality, prices, delivery, and
equipment are in conformity with the organization’s requirements; and assist in performing
vetting of all new vendors with IOM/UN/donor specific databases.
5. Maintain a track of agreements and POs with vendors, suppliers, and service providers, follow
up on their renewal.
6. Maintain an e-filing system and ensure that all procurement documents and agreements are
properly filed and updated in the order in which they are entered in PRISM.
7. Maintain duty roster of drivers and review logbooks on weekly basis
8. Maintain scheduling maintenance of mission’s vehicles. Prepare and submit monthly vehicle
status and fuel consumption reports to supervisor.

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9. Clear open purchase requisitions and purchase orders for the office and operational activities;
and prepare monthly procurement and assets management reports required for accounts
closure in compliance with the accounts closure checklist; and,
10. Perform other duties as may be assigned.
Required Qualifications and Experience:
Education:
• University degree in Business Administration, Management, Logistics, Procurement, or a related
field with three years of relevant professional experience; or
• High school diploma with five years of relevant professional experience
• Professional certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience:
• Experience in procurement, logistics and supply chain operations, and managing vendors and
suppliers.
• Knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and
processes as they apply to procurement and logistics.
• Experience using an Enterprise Resource Planning system; and,
• Experience working in health assessment program is added advantage
Skills:
• High level of computer literacy and knowledge of SAP is highly desirable.
• Ability to meet deadlines under pressure and prepare clear, concise reports.
• Good communication, organizational and interpersonal relationship skills.
• Hard working, good team player and ability to monitor and follow up on pending matters.

Languages:
• Fluency in English
• Working knowledge of local languages is desirable.
Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.

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• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.

Additional Notes:
Internals of the Organization will be considered as first-tier candidates. This vacancy is also open to
second-tier candidates.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency requirements, and security clearances.

Please click on the button below to Apply.